Setup Request Form

THIS IS NOT A RESERVATION FORM.  TO RESERVE A ROOM CLICK HERE

Before filling out set-up request form, read all comments listed under "Additional Resources." 


** Note dates for Outside Event Setups**

Name of Requester:
Phone Number:
E-mail Address
Name of Organization:
Name of Event:
Date of Event: mm/dd/yy
Event Start Time:
Event End Time:
Building Name:
Room:
Number Expected
Tables Needed: Yes No

Number of Tables:

(exact numbers only)

Chairs Needed: Yes No

Number of Chairs:

(exact numbers only)

 
Describe how you would like the tables and chairs setup.
Tents Needed*: Yes No
Number of Tents:
Placements of Tents:
Marquee Signs Needed**: Yes No
Number of Signs: (2 signs maximum)

Sign Text:  (Signs have 6 lines with space for 10 characters per line, including spaces.)
Sign Placement:
Is reserve parking needed? (Department head approval needed) Yes No
Number and location of spaces: (Parking lot location and space location in parking lot)
Additional Comments:

 

If media equipment is required please call 817-531-4803.

   

* Usage of tents subject to weather conditions. 

** Signs are on a 1st-come-1st-served basis.
 

A building access request must be filled out for the following:

  • evening events
  • weekend events
  • computer labs
  • conference rooms
  • unscheduled classrooms
  • Bragan Hall
  • Martin Hall
  • Baker-Martin Pavilion
  • Baker Building
  • Swimming Pool or Gym

If you have any questions about whether or not to fill out a building access request, please call 817-531-4454.

Basic Set ups require three (3) business days from date of request submittal to date of the event for scheduling.  A basic set up involves less than 50 people attending the event and does not require tents, floor tarps, hanging of banners, etc.
 

Complex Setups require ten (10) business days from date of request submittal to date of the event for scheduling.  A complex set up involves more than 50 people attending the event and also can require tents, floor tarps, hanging of banners, etc. 

 

OUTSIDE EVENT SETUPS:

Available Mar 15 - Nov 15

Outside setups are not available Nov 16 - Mar 14