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Before a purchase order can be created, a vendor must be selected. If that vendor has not been entered into Datatel, then information must be sent to Purchasing for Vendor set up. The following information is mandatory for any vendor to be set up:

Vendor Name: This name must be the name the tax ID number is filed under. If the business is owned by an individual who is using their Social Security number as their Tax ID, then we must have the individual's name. To make sure the purchase order/check is issued to the business name, indicate the business name as DBA (doing business as).

Vendor Business Address and Remit to Address (if different from business address.)

Phone number

Fax number (if the business has a fax)

Tax ID number: This number must be a 9-digit Federal ID number OR Social Security number. We MUST have this in order to set up a vendor unless the vendor is out of the country or is a governmental agency.

The best way to provide the required information is to have your vendor fill out the Vendor Information Form and W9 and return these forms to Purchasing. These forms are available to print out by clicking on the links as indicated. On individuals we must have a W9 filled out and signed by the individual.

Please allow 24 hours for the vendor to be entered into the system. We will try to accommodate emergencies as best we can.